The youth employment provisions of the Fair Labor Standards Act (FLSA) were enacted to ensure that when young people work, the work does not jeopardize their health, well-being or educational opportunities. The FLSA youth employment regulations establish both hours and occupational standards for youth. Employers are required to maintain records of birth dates of employees under age 19. Violation of the child labor provisions can result in a fine.
2.01 The hiring department is responsible for verifying the age of new employees. When there is reason to believe the person being hired is under the age of 19, the department will examine appropriate records to determine age. Sources of information can be a school record, a document used in conjunction with the I-9 form or proof of age such as a valid driver’s license. If unable to provide satisfactory proof of age, the department will request that the individual obtain a Certificate of Age from the Texas Workforce Commission. Information about Certificate of Age, form LLCL-72, is available at http://www.twc.state.tx.us/ui/lablaw/llc172.pdf.
2.02 If an individual is under 18 years of age, an AG 416, Minor’s Employment Release, must be completed and accompanied by a copy of the document used to determine age.
2.03 Information and forms regarding the employee’s age will be maintained by the Texas A&M Agriculture Payroll Services Office in the employee’s payroll file.
2.04 A list of prohibited occupations and other restrictions on employment of minors is available at http://aghr.tamu.edu/rules/employ-minors.pdf or from the Texas A&M AgriLife (AgriLife)Human Resources Office.
For questions concerning this procedure, contact the AgriLife Human Resources Office at 979-845-2423.