TEXAS COOPERATIVE EXTENSION PROCEDURES

31.03.03.X1.01 LEAVE OF ABSENCE WITH PAY
Approved: July 18, 2002
Supplements System Policy 31.03 and System Regulation 31.03.03

System Regulation 31.03.03, Leave of Absence With Pay, outlines authorized leaves of absence with pay. It also authorizes CEOs to approve emergency leaves of absence with pay for certain circumstances.

Leave of absence with pay for Faculty Development is contained in System Regulation 31.03.03, Leave of Absence with Pay, and Extension Procedure 31.03.03.X1.02, Faculty Development Leave.

A. All leaves of absence with pay will be requested on Leavetraq or Agriculture Program Form AG-411, Request for Leave.

B. Administrative heads are authorized to approve leaves of absence with pay. Emergency leave for more than five days must be approved by the Director.

C. A leave of absence may also be granted for volunteer firefighters responding to emergency fire situations. Verification for the emergency fire situation will be provided by a written statement from the Fire Chief of the volunteer fire department responsible for responding to the emergency. This verification will be submitted with the Agriculture Program Form AG-411, Request for Leave or to the Unit Leave Administrator

D. An employee who is required to work during the time that an Extension unit is closed due to an emergency evacuation order will be granted compensatory time off equal to the time worked during the emergency evacuation order. This compensatory time must be used within the 12 month period following the termination of the emergency evacuation order. Granting compensatory time off after the 12 month period due to extenuating circumstances may be authorized with the Director’s approval.