TEXAS AGRILIFE EXTENSION SERVICE PROCEDURES

31.06.01.X1.01 SICK LEAVE POOL
Approved: October 25, 2002
Supplements System Policy 31.06, Sick Leave Pool, and System Regulation 31.06.01, Sick Leave Pool Administration

The sick leave pool is intended to alleviate hardship caused to an employee and the employee’s family if a catastrophic illness or injury forces the employee to exhaust all leave time earned by that employee and to lose wages or salary. It is available to all regular employees of the Texas AgriLife Extension Service (Extension). A regular employee for sick leave pool purposes is defined in System Regulation 31.03.01, Vacation, paragraph 1.

2.01 The Extension sick leave pool is administered by the Texas A&M AgriLife Human Resources Office.

2.02 Contributions and requests for withdrawal from the sick leave pool must be submitted to the Sick Leave Pool Administrator, AgriLife Human Resources Office.

2.03 The sick leave pool is a collection of donated sick leave hours, and eligible employees may donate one day or more of accrued sick leave in one day increments. A retiring/terminating employee may donate all whole hours of his/her remaining accrued sick leave hours to the sick leave pool. Donations to the sick leave pool will be made by using AgriLife Form AG-433, Sick Leave Contribution Form. Hours must be donated prior to the date of retirement or termination.

2.04 An eligible employee may request withdrawal of sick leave hours from the pool by using AgriLife Form AG-434, Sick Leave Pool Application to Withdraw Hours. When submitting a request for withdrawal of sick leave hours for a catastrophic illness or injury, the employee is required to furnish a completed Medical Certification Form signed by the licensed practitioner treating the employee or family member.

Employees requesting more than 30 days from the sick leave pool may be required to submit periodic updates from the licensed practitioner treating the employee or family member regarding the current status of the medical condition and ability to work upon recovery.

Call the Extension Leave Coordinator at 979-845-3708 with questions about the sick leave pool.