This rule outlines the procedures and responsibilities for Texas AgriLife Extension Service (Extension) to comply with System Regulation 33.99.14, Criminal History Record Information – Employees and Applicants.
2.1 All positions within Extension are considered “security sensitive” and all offers of employment are considered “conditional” pending receipt of an acceptable background check.
2.2 AgriLife Human Resources will be responsible for conducting all background checks and conducting analyses as required by System Regulation 33.99.14 Section 6.
2.3 Applicants who receive a conditional offer of employment and all current employees will complete an AG-473, Background Check Disclosure Notice – Authorization Form.This form will be forwarded to the AgriLife Human Resources Office in accordance with instructions on the form and will be maintained in the individual’s Payroll File.
2.4 AgriLife Human Resources will review the results of the background check and recommend rejection of an applicant or termination of employment as applicable. If a department/unit disagrees with this recommendation, a written request from the department/unit to employ/continue employment may be submitted through administrative channels to the Director or designee with a copy to AgriLife Human Resources. The Director or designee will have final authority in such matters.
2.5 All criminal history information obtained during the background check will be destroyed in accordance with System Regulation 33.99.14 Section 3.
2.6 In accordance with System Regulation 33.99.14 Section 5.2, all employees must report to their supervisor, within 24 hours or at the earliest possible opportunity thereafter, any criminal arrests, criminal charges, or criminal convictions, excluding minor traffic citations punishable only by fine. The supervisor must report the arrest(s), criminal charge(s), or conviction(s) to the head of the department/unit and the AgriLife Human Resources Office.
2.7 Applicants alleging unlawful discrimination in accordance with System Regulation 33.99.14 Section 7.1 must present written data or documentation to the Extension Equal Opportunity Officer. Contact the Extension Equal Opportunity Officer at 979-845-2423, or at 2162 TAMU, College Station, TX 77843-2162.
For questions concerning this rule, contact the AgriLife Human Resources Office at 979-845-2423.